Why switch from UkrSklad, 1C or spreadsheets?

I'll be blunt. If your current software already shows profit per delivery, money in each drawer and debts by invoice without manual work, don't switch. People switch when they count profit in Excel at the end of the month, the register lives apart from the warehouse, and each FOP sits in its own database. We move products, customers and suppliers, opening stock at cost, debts and prices from a file, and you see the discrepancy report in advance. Bookkeeping can stay wherever your accountant keeps it.

How does Apricore differ from cloud POS?

A cloud POS rings up receipts but doesn't know what you paid for the goods. In Apricore, a receipt draws stock from the same delivery the goods-received note recorded, so you see the profit on each receipt right away. Alongside it are money, debts, several FOPs and, if you need one, an online store.

How does PRRO work? And offline?

Receipts go through Checkbox and get a fiscal number at the moment of sale. Online payments and cash on delivery take the same route. Without a connection, the register switches to offline mode and shows how many hours remain of the 36 in a row and 168 a month the law allows. We ran a sale, a return and a Z report end to end on a Checkbox test register. Another PRRO provider needs a separate module. Tell us which one you use, and we'll tell you whether it can be connected and when.

How much does Apricore cost?

You pay for setup once, and updates and support come with a subscription. The price depends on how many locations and businesses you have, how much data we move and whether you need a storefront. That's why we quote it after the demo, in writing, with no paid extras that surface later. We don't switch on or charge for modules you don't need.

Stop paying — what happens to my data?

The system keeps running, just without updates and support. Every client gets a separate installation with its own database, which you share with no one. You can export your data to a file whenever you like. We take care of backups.

Online store optional? What about my site?

Yes, accounting and the register work without a storefront. If you need an online store, the Apricore storefront pulls stock and prices from the same inventory. We show what it looks like in the tonKAton case study. There's no ready-made sync with WooCommerce, Prom or OpenCart right now. Tell us what your site runs on, and we'll compare which makes more sense, connecting it or moving to the storefront. We build turnkey online stores as a separate service.

What works today, and what doesn't yet?

The storefront, catalog, orders, the PRRO register and the fiscal receipt log are live. The accounting back end (stock, costing, money, debts, reports) is finished and covered by automated tests. The accounting screens still show demo data while we switch them to live data. That's why the screenshots on this page use demo data too. Every rollout starts with a demo and a dated plan.

How long does implementation take?

It depends on how many locations and businesses you have and how clean the data in your current software is. Before we start, you get a plan: what we move, when the test shift on the register happens and when the first real one does. The switch runs as a project with a date, not "someday."

An Apricode product

Store management software that tracks your profit

You know today's revenue. How much of it you actually keep, you only see at the end of the month: stock in one program, the register in another, debts in a notebook. Apricore brings stock, checkout with PRRO (Ukraine's software cash register), money and debts into one workspace, with or without an online store.

See the workspace

Your own installation, not a shared cloud.

Your own database and server. The data is yours.

Three questions

Three questions, answered every day

PROFIT
How much did I make? The system remembers what you paid for each delivery and subtracts exactly that cost from the sale. So you see profit on every receipt, not at the end of the month.
Margin by receipt, product and daySales at a loss show up right awayDead stock: money sitting on the shelf
MONEY
Where's my money? Cash drawers, bank accounts and card terminals in one table. Every hryvnia is tied to a document: where it came from and where it went.
The balance in every drawer and accountCard payments the bank hasn't settled yet, kept separateFree cash, net of overdue debt to suppliersExpenses by category: rent, payroll, stock
DEBTS
Who owes whom? Every debt is broken down by invoice, with the date it started and how many days it's overdue. With a list like that, the call with a customer is short.
Debtors with due dates, oldest firstWhat you owe suppliers, as a separate listA credit limit stops shipmentsReconciliation statements by period

THE POWER'S OUT

Apricore's server sits in a data center, not in your store's back room. At the store, a laptop with mobile internet and a power bank for the receipt printer are enough.

SALES KEEP GOING

Mobile network down too? The register switches to offline mode on its own. The cashier sees how many hours are left out of 36 in a row and 168 a month. The reserve of backup receipt numbers is visible too. Once the connection is back, the receipts go to the tax service by themselves.

PRRO OFFLINE LIMIT ON THE CASHIER'S SCREEN

POS with PRRO

From opening float to Z report

Open the shift
The cashier enters the opening float and opens the shift. The fiscal shift in PRRO opens along with it.
Ring up a sale
Scanner, search by name or a weight barcode. Cash, card, split, or on credit for a regular customer. The receipt gets its fiscal number right away.
Take a return
Only with a refund receipt and the original payment method, as the law requires. Paying out cash from the drawer is reserved for a senior cashier.
Close the shift
The cashier counts the cash by denomination, and any discrepancy shows up at once. The Z report is generated at closing.

What's inside

One workspace instead of four apps

Inventory management

Goods receipts, purchase orders and returns to suppliers
Transfers between warehouses and locations
Write-offs with a reason, and stock counts with a discrepancy report
A history of every stock movement
The system won't let you sell into negative stock

Costs and prices

Every delivery keeps its own purchase price
Shipping and customs duties are included in the cost
Retail, wholesale and as many custom price types as you need
Bulk repricing that shows the margin before you post it
Reminders about batches nearing their expiry date

POS with PRRO

A full-screen cashier station with a scanner and hotkeys
Fiscal receipts through Checkbox
Offline mode with a countdown of hours and backup numbers
Parked receipts, promo codes and discounts within each role's limits
Goods sold by weight, and gift certificates
Cash rounding as a separate receipt line

Multiple FOPs and LLCs

Each business, whether a Ukrainian sole proprietorship (FOP) or an LLC, has its own cash drawers, accounts and PRRO key
Annual turnover next to the single-tax limit and the VAT threshold
The register checks the cash payment limit
Every document is posted on behalf of a specific business

Reports

Gross profit with cost and margin
ABC analysis and inventory turnover
Dead stock sitting on the shelf, not moving
What to reorder before it runs out
File exports for your accountant

Permissions and control

Built-in roles: owner, administrator, sales manager, warehouse keeper, cashier, senior cashier
Cashiers can't see purchase prices. They aren't even in the page code
Only a senior cashier can refund cash from the drawer
A posted document can't be rewritten, only voided with a trail
An audit log of who posted or voided what, and when

Connected

Checkbox
LiqPay
PrivatBank
Nova Poshta
UkrSklad

Online store

A storefront that pulls stock from inventory

You can take Apricore without a website, just accounting and the register. Or with a storefront. Then the site pulls products, prices and stock from the same inventory, and orders land in the same system. You can see what such a storefront looks like in the tonKAton case study, a professional cosmetics store for nail technicians.

What the storefront gives you

01
One stock count for site and register
Sell the last unit at the register, and the site stops offering it. Inventory owns the number, the site only displays it.
02
Fiscal receipts for online orders
Card payments on the site and cash on delivery get a fiscal receipt through Checkbox, just like sales at the register.
03
Payments and delivery built in
LiqPay, PrivatBank's Payment in Parts, cash on delivery. Nova Poshta with branch pickup, waybills and tracking.
04
Search that understands shoppers
Finds products typed in the wrong keyboard layout, in transliteration or by SKU. Alongside it, reviews, wishlists and back-in-stock alerts.

tonKAton case study

Switching over

Switch from UkrSklad, 1C or spreadsheets

What scares people most about new software is losing their data and a week of sales. That's why you see the discrepancies before anything is moved.

01
Export what you have
An Excel or CSV file from UkrSklad, 1C, BAS, Torgsoft or your own spreadsheet. We map the columns to your file.
products · customers and suppliers · prices
02
See discrepancies up front
A row-by-row report of duplicates, negative stock and products without a purchase price. Nothing is saved until you confirm.
report before transfer
03
Stock and debts as documents
Opening stock comes in at cost, debts with the date they arose. Negative stock is closed out with a write-off that stays visible in the history.
stock · debts
04
Re-import without duplicates
Upload the same file a second time and you won't get copies. The system recognizes rows it has already transferred.
no duplicates

Workspace

What Apricore looks like

Real workspace screens, filled with demo data. On the demo we'll show receiving, a sale, a return and debts using examples from your business.

Money, debts and the PRRO offline limit
Balances for every drawer, bank account and card terminal, including card money the bank hasn't settled yet. Alongside are debtors with days overdue, what you owe suppliers and how many PRRO offline hours are left.
Stock by location, at cost
How much stock sits in each warehouse and location, at what cost and for what total. Goods sold by weight are counted in kilograms, and the value of all stock is shown at the bottom.
Catalog with stock and import
Products, prices and stock in one table, with out-of-stock items flagged right away. Pick the columns you need and bring products in from a file with the import.
Product card from price to SEO
Price and stock, attributes, photos and SEO live in tabs on a single product card. You keep the name and description in Ukrainian and Russian.

Apricore business overview with cash registers, debts and the offline limit for fiscal receipts (RRO)

HONEST ABOUT THE LIMITS

BOOKKEEPING STAYS WITH YOUR ACCOUNTANT

Tax returns, VAT invoices and payroll reporting belong in dedicated accounting software. Apricore hands your accountant the data as a file.

A CLOSED MONTH STAYS CLOSED

No one can post a document in a closed period or void one that's included in a signed reconciliation statement.

ONLY A DOCUMENT CHANGES STOCK

You can't fix a number by hand. Every change has an author, a date and a reason.

WE SHOW THE LIMIT, NOT LOOPHOLES

The system shows how much room is left under the single-tax limit. It won't suggest which FOP to move a sale to.

WE TELL YOU THIS BEFORE YOU BUY

HOW BUYING WORKS

SETUP — ONE TIME. UPDATES — BY SUBSCRIPTION

Stop paying, and the system keeps working, just without updates. We don't switch on or charge for modules you don't need. We'll put the price in writing after the demo, once we know how many locations and businesses you have and whether you need a storefront.

Case studies

Apricore at work

Small business ERP with stock, orders and fiscal receipts (RRO)

Apricore

Online store for nail technicians that sells straight from the banner

tonKAton

Workspace with CRM, tasks, finance and AI in one system

Apros CRM

All cases

FAQ

Common questions about Apricore

Ask about Apricore

I'll be blunt. If your current software already shows profit per delivery, money in each drawer and debts by invoice without manual work, don't switch. People switch when they count profit in Excel at the end of the month, the register lives apart from the warehouse, and each FOP sits in its own database. We move products, customers and suppliers, opening stock at cost, debts and prices from a file, and you see the discrepancy report in advance. Bookkeeping can stay wherever your accountant keeps it.
A cloud POS rings up receipts but doesn't know what you paid for the goods. In Apricore, a receipt draws stock from the same delivery the goods-received note recorded, so you see the profit on each receipt right away. Alongside it are money, debts, several FOPs and, if you need one, an online store.
Receipts go through Checkbox and get a fiscal number at the moment of sale. Online payments and cash on delivery take the same route. Without a connection, the register switches to offline mode and shows how many hours remain of the 36 in a row and 168 a month the law allows. We ran a sale, a return and a Z report end to end on a Checkbox test register. Another PRRO provider needs a separate module. Tell us which one you use, and we'll tell you whether it can be connected and when.
You pay for setup once, and updates and support come with a subscription. The price depends on how many locations and businesses you have, how much data we move and whether you need a storefront. That's why we quote it after the demo, in writing, with no paid extras that surface later. We don't switch on or charge for modules you don't need.
The system keeps running, just without updates and support. Every client gets a separate installation with its own database, which you share with no one. You can export your data to a file whenever you like. We take care of backups.
Yes, accounting and the register work without a storefront. If you need an online store, the Apricore storefront pulls stock and prices from the same inventory. We show what it looks like in the tonKAton case study. There's no ready-made sync with WooCommerce, Prom or OpenCart right now. Tell us what your site runs on, and we'll compare which makes more sense, connecting it or moving to the storefront. We build turnkey online stores as a separate service.
The storefront, catalog, orders, the PRRO register and the fiscal receipt log are live. The accounting back end (stock, costing, money, debts, reports) is finished and covered by automated tests. The accounting screens still show demo data while we switch them to live data. That's why the screenshots on this page use demo data too. Every rollout starts with a demo and a dated plan.
It depends on how many locations and businesses you have and how clean the data in your current software is. Before we start, you get a plan: what we move, when the test shift on the register happens and when the first real one does. The switch runs as a project with a date, not "someday."

Next step

See Apricore handle your workflow

30 minutes, screen to screen. We'll walk through your day: receiving goods, a sale at the register, a return, debts and a report. Want to see your own products? After you submit the request, message us an export of your products and stock on Telegram, and on the demo we'll show you a report on how they'd move over.

30 minutesOne-on-one online
Flexible formatVideo or phone call
Solution-focusedPractical answers

How to choose

How to choose store management software

Store management software should answer four questions: how much stock is on the shelf, what you paid for it, how much money is in the drawers and who owes whom. If a notebook answers any of them, the software is only doing part of the job. Inventory tracking without cost data shows revenue, not profit.

Inventory management runs on documents

Reliable inventory management changes stock only through documents: receipts, transfers, write-offs, stock counts. Every movement has an author and a date, so a shortage shows up as a document, not as a feeling that "something doesn't add up." When you compare inventory software, ask whether you can edit a stock level by hand. If you can, don't trust the number on the screen.

The second question is cost. Purchase prices change from one delivery to the next, and an average price distorts profit. Batch tracking (FIFO) deducts goods from the delivery they actually came from, shipping and duties included. Warehouse software that can't do this will only show your margin "roughly."

POS with PRRO built into accounting

A cloud POS meets the legal requirement but knows nothing about cost. When the register and the warehouse live apart, you have to piece together the day's profit by hand. For a FOP, PRRO works better inside the accounting system: the receipt deducts stock, the money lands in the drawer, and the cashier sees the offline limit on screen.

1C and BAS alternatives for retail

If you're looking for a 1C alternative, split the job in two first. Bookkeeping and tax reporting are your accountant's work in dedicated accounting software. Management accounting for a store (stock, prices, register, debts, profit) is the owner's daily work. A good 1C replacement for a store handles the second job and hands the accountant the data as a file. Before you switch, ask for a discrepancy report: duplicates, negative stock, products without a purchase price.

ERP for small business, minus the bloat

ERP sounds like a year-long project. A small business with a few FOPs and locations needs less: separate drawers and accounts for each business, the single-tax limit in plain view, and roles that keep purchase prices hidden from cashiers.

What to check in any software demo

Can you see profit on a specific receipt, not just revenue?
Can stock be changed without a document?
What does the cashier see, and can they refund money without a senior cashier?
Where can you see how many offline hours are left?
How do stock and debts move over from your current software?
Who owns the database, and what happens if you stop paying?

Who Apricore is for

Apricore is store management software for retail and wholesale. It handles stock, costing, the PRRO register, money and debts, plus an online store if you need one. It doesn't cover manufacturing with bills of materials. If you need accounting built around a non-standard process, that's a job for custom CRM and ERP development. We build turnkey online stores as a separate service, and sales and leads live in our Apros CRM.

Store management software that tracks your profit

Three questions, answered every day

THE POWER'S OUT

SALES KEEP GOING

From opening float to Z report

Open the shift

Ring up a sale

Take a return

Close the shift

One workspace instead of four apps

A storefront that pulls stock from inventory

Switch from UkrSklad, 1C or spreadsheets

Export what you have

See discrepancies up front

Stock and debts as documents

Re-import without duplicates